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Studies
Enterprise
Project Manager: Track time spent by each employees on each
project on daily as well as monthly basis:
Encodex Technologies - Project Manager
Project managers are responsible for tracking and ensuring
the completion of projects on time and on budget. But many
organizations do not have systems that can give them a single
view of their Project Plans and the time spent by their resources
on each project. Although there are many off-the-shelf systems
available in the market, they are very expensive. Encodex
has come with a solution where you can leverage Windows SharePoint
Services in Project Planning and Tracking
Solution Summary:
Many organizations use WSS for intranet and departmental sites
or portals. Encodex has prepared enterprise level Web Parts
that can provide a central location for Project Managers to
update the Project information and allow users to update the
time spent on each project. This way projects information
is easily be accessible and shared between all members of
the project. Above all the company uses its existing WSS infrastructure
and investment. Our Web Parts include timesheets, project
plan and project documents. But it can be extended with your
specific feature requirements.
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Business
Challenge:
Encodex has been developing and deploying innovative business
solutions to its clients since 8 years. As the client base
and projects are increasing, managing and storing project
plans and related documents were becoming very clumsy. This
was tracked by the respective Project Managers in excel sheet,
which is time consuming. Circulation of project related documents
became unmanageable. The documents were kept on physical location
making access restrictions is heavy tasks for the System Admin.
Encodex was wanted to track time spent by its employees on
each project on daily as well as monthly basis.
There was a strong need for
a common repository where Managers could store, maintain and
share project related documents and employees could enter
timesheets for every project.
Solution Details:
Encodex uses WSS for its internal portals. We developed a
solution based on WSS. We created Web Parts in C#.Net to track
resource utilization for each project. These Web Parts integrate
with “Windows SharePoint Services”. This system
uses “Microsoft SQL Server 2000” as its database.
Following Web Parts make up the entire Project
Management System:
- Project Management: This web part allows
Project Manager to create a new project, enter project details
like project title, estimated & actual start date, estimated
& actual end date, estimated & actual time, tasks,
etc.
- Project & User Mapping: This web part
allows Project Manager to map resources to different projects.
- Time Sheet Management: This web part allows
the resources to select the project and task and enter date
and time against each task.
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enlarged view |
Software and Services:
• Microsoft Windows SharePoint Services 2.0
• Microsoft SQL Server 2000
• Microsoft .Net Framework 1.1
Windows SharePoint Services Features
Used :
• Web parts developed using VS .Net “Web Part
Library” project.
• Web parts are developed by defining different types
of web controls along with its events as well as client side
scripting.
Benefits:
- Implementation of integrated timesheet solution
helps to analyze the data and improve project planning and
estimates.
- As the timesheet data is integrated with
project data, it saves Project Managers time while maintaining
and tracking resource utilization.
- Web based access to timesheet helps project
resources to keep project information up to date at all
times.
- This facilitates Project Manager to make
well informed decisions regarding the projects.
- When Project Managers are planning resource
requirements and schedules for future projects, they can
leverage past experience and can rely on the accuracy of
their planning and projections with greater assurance.
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